Privacy Policy

AVCF Privacy and GDPR Policy

This document covers our Website and Newsletter Subscription, it also covers how we collect, retain and process personal data in respect of the General Data Protection Regulation (GDPR) and other applicable legislation.


AV Cultural Forum Ltd (“the Company/We/Us”) is registered as a data controller with the Office of the Information Commissioner. For details of the Company’s Data Registration (ZA767683) visit We will use our best efforts to ensure that the personal information you submit to us is kept private and confidential and only used for the purposes described in our Data Registration and this Privacy Policy. By continuing to use this website you consent to us processing information supplied by you as explained in this Privacy Policy.

Information About Visitors (“General Information”)

When visitors come to our website, we log the user’s IP address which is automatically recognised by the web server.

  • Unless you have indicated your objection by refusing them when you first visited our website, our system will issue cookies to your computer when you log on to the site. Cookies are small pieces (files) of information regarding your browsing habits (“General Information”) that are stored on your computer. These small files are known as cookies. They are not used to identify you personally.
  • Cookies can make it easier for you to log on to and use the site during future visits. They also allow us to monitor website traffic and may be used to customise the site for you.
  • Visit for further information about cookies.
  • If you prefer, it is possible to block some or all cookies or even to delete cookies that have already been set. This can usually be done through your browser’s settings – click on the Help function within your browser to find out more.
  • We also use Google Analytics for such purposes, it sets cookies to accurately track visits to the website and stores information on the pages you visit, how long you are on the site, how you got here and what you click on. It does not collect or store personal information, so this information cannot be used to identify who you are.
  • You can opt out of Google’s use of Cookies by amending your Google Ad settings: Note, by turning off your personalisation across the web and on Google Search, you may still see adverts.
Your Activity on Our Website
  • The information generated by the cookies about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google undertakes not to associate your IP address with any other data held by Google.
  • You should have the ability to accept or decline cookies (although some employers may restrict this ability on their computers). Most web browsers automatically accept cookies, but you can choose to modify your browser settings to decline all cookies, or to notify you each time a cookie is offered and allow you to accept or decline cookies on an individual basis.
  • If you choose to decline cookies, however, that may hinder performance and negatively impact your experience on the website. For specific details about how to configure your browser you should refer to its supplier or manufacturer. We may share General Information with our website consultants from time to time in order to help us develop this website.
Adverts, Sponsored and External Links

This website may sometimes contain sponsored links and links to other external sites. These will typically have their own Terms & Conditions and privacy policies. Clicking on any such links will send you to the external website that may in turn attempt to save cookies on your computer’s hard drive. AVCF does not produce or maintain/update the linked landing pages, we cannot change them and they can be changed without the AVCF’s knowledge. Users should therefore note that they click external links at their own risk.

GDPR Notice

This GDPR Notice tells you what to expect in relation to personal information about you that is collected, handled and processed by AVCF.

AVCF acknowledges and agrees that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. Currently, the Data Protection Act 1998 applies. With effect from 25 May 2018, the General Data Protection Regulation (GDPR) will come into force, which will change the law.

The information we may collect

The information about you we may collect, hold and process is set out below:

Information collected and processed for finding you a suitable role is as follows:

  • Your name
  • Your address
  • Your email address
  • Your telephone number

The information above may be used as follows:

  • For the administrative, market research and promotional purposes of the Company.

How we hold the information

All the personal data we have is stored on our databases in the UK & EEA.

We adopt appropriate data collection, storage and processing practices, and data security measures to protect against unauthorized access.

Under GDPR (see EU General Data Protection Regulation), you have a number of specific rights over your personal information:

  • Right of access – if you want to know if we are storing or processing any personal data about you, you can contact us to find out. If this is the case, you may find out what purpose it is being stored for and request a copy of your data by contacting us. Your data will be supplied as soon as is practical in a CSV (comma separated value) file format which can be opened as a simple text file or as a spreadsheet. There is no charge for making a request or for the electronic data file, but if the number and frequency of requests is unreasonable we may charge an admin fee.
  • Right to correction – if you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.
  • Right to erasure – if you want to remove your personal data from our records, you can request this by contacting us. We will remove the data as far as it is practically within our power, and where we are not legally obliged to retain it.
  • Right to object – if you no longer want us to process your data you can request this by contacting us.
  • Right to complain – if you are unhappy with how we are managing your personal data, you can lodge a complaint with the UK supervisory authority, the Information Commissioner’s Office (ICO).

Retention of your data

Your data will be retained for no longer than is necessary or required by law and in accordance with this Policy.


If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at


Please address any questions, comments and requests regarding our data processing practices to

Data Updates

We make best efforts to ensure that all information held relating to you is kept up-to-date, accurate and complete. In this regard, we also rely on you to notify Us if your information requires updating or deleting. We will respond to requests from you to update or delete your information in an efficient and timely manner.


This Policy will be reviewed each year, unless new legislation is introduced that needs to be reflected in the policy.

Revised: June 2019